Timberline is an award-winning company serving Colorado Springs and the surrounding areas, “Creating a Little Bit of Heaven” for 40 years. Through our 5 companies we offer a full range of services from landscape design & maintenance, snow removal, wholesale aggregate materials & trucking, trail building & maintenance and stormwater management & erosion control.
The Administrative Assistant excels in administrative tasks to support the HR functions of all Timberline companies. This person is the point of contact for employee onboarding, maintaining personnel files, routine compliance, and other general administrative functions to support and enhance business unit goals and employees.
Duties & Responsibilities:
- Support employee orientation/onboarding (new hire paperwork, including H2B visa program onboarding/termination, background checks, and other tasks associated with onboarding)
- Initiate and track employee benefit enrollments and terminations
- Perform post-employment termination tasks such as COBRA
- Download and verify monthly benefits statements to approve Changes and Deletions and maintain employee deduction accounts for benefits
- Reconciliation of benefit invoices
- Assist with training coordination and maintain certification and licensure files
- Maintain employee records
- Initiate performance reviews and peer reviews
- Assist in administrative and paperwork functions of workers compensation, OSHA log, and Department of Transportation
- Provide backup for front desk receptionist as needed
- Support the HR department in the daily operational employee needs of the company
- Other functions as assigned
Requirements:
- 3+ years of experience in an administrative role
- Excellent presentation, organization, and written skills
- Must be able to handle multiple priorities and meet deadlines
- Ability to work in a fast paced and evolving environment
- Must possess strong analytical and computer skills
- Must be highly adaptable to the kinds of change that comes along with working in an entrepreneurial environment
- Friendly demeanor, the ability to receive constructive criticism, and work as a team
Desired Qualities:
- Bilingual in English and Spanish
- Working knowledge of laws that impact that workforce; including I-9, H2B, DOT, EEOC, HIPPA, FCRA, FLSA, and other applicable laws
- 2 or 4 year degree in business administration or related field
Physical Demands & Work Environment:
- Office environment with occasional field exposure
- Occasionally lift/move up to 50lbs
Wage & Benefits:
- Location: Colorado Springs, Colorado
- Position Title: Administrative Assistant
- Reports To: Director of Personnel Development
- Supervises: None
- Department: Human Resources
- Education: High School Diploma
- Experience: 3+ years of administrative experience
- Career Level: Non-manager, non-exempt
- Salary: $20 – $22 per hour
- Hours: FT 40 hours per week
- Benefits (per company policy):
- Medical/Dental/Vision Insurance
- Life/AD&D Insurance
- Legal Identity & Theft coverage
- Supplemental Insurance
- Profit sharing
- Paid time off
- 401K Investment plan